Employee Onboarding System


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Notion – Employee Onboarding System

We’ve built this employee onboarding system for HR staff who manage the staff onboarding experience.

The system allows you to manage onboarding, set up company documents and create onboarding schedules for new hires. Watch this video for a comprehensive overview of how it works and what is included.

The system includes:

Our People

  • New Employees – a place to keep track of new staff joining. See their progress through preboarding, onboarding and check-ins.
  • Buddies – keep track of current staff who have been assigned to be a buddy/mentor to new hires.
  • Employee Directory – make it easy for staff to know where they fit in the company.
  • Org Chart – a visual way to see who manages who in the business.

Our Process

  • Employee Handbook – the heart of the organization that can be read by new hires.
  • Our Software – make it easy for new staff to find the login pages for the software they’ll be using.

Our Resources

  • Welcome Packs – track the process of sending out welcome packs and equipment to new staff members.
  • Digital Access – ensure that new hires get the correct access to the tools they need to do their job.
  • Employee Training Roster – keep track of staff training during onboarding and beyond.

Our Templates

  • My Onboarding Page – duplicate this page for each new hire so they have a personalized page with their onboarding schedule and the paperwork they need to complete.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account